Fire Protection Publications is a mission-driven, values-based organization dedicated to the production of high-quality educational content for the international community of firefighters and first responders.
We are looking for the right individual to serve as an Accounting Specialist. In this role, the Accounting Specialist will perform invoice processing, maintain requisitions and source document files. Reconcile source documentation to recorded activity. Assist with travel and A/R reconciliations and budgeting. Serve as a Pcard approver in Works system. Additional duties listed below:
- Process and post vendor invoices/receipts to purchase orders in OK Corral to insure that payments are received in a timely manner.
- Investigate and resolve any past-due vendor balances.
- Enter vendor invoices into internal accounting system including budget codes and descriptive information for expense transactions.
- Request PO increases/decreases as needed for invoice processing and to maintain proper encumbrance balances.
- Maintain perpetual source document files for vendor invoice submittals campus vendor invoices (CVIs) and travel vouchers.
- Reconcile the travel accounts to Banner and prepare spreadsheets for posting into internal accounting system.
- Create monthly reconciliation spreadsheet for internal accounting system to reconcile to monthly Banner activity reports.
- Reconcile monthly Banner activity to spreadsheet and identify any discrepancies for accountant to review.
- Maintain a monthly expense documentation file for motor pool facilities management utilities telecom university mailing and CVI’s for reconciliation to Banner.
- Assist accounting with monthly journal entry posting to internal accounting system.
- Verify that PO’s are closed and removed in Banner from open encumbrances in a timely manner including blanket PO’s at the end of each fiscal year.
- P-card pre-approver for all FPP cardholders excluding grants.
- Review transactions in the WORKS system for the proper description purpose and sub code and sign off on the transactions.
- Assist the accountant with A/R reconciliation annual budget preparation periodic reporting and special projects as assigned.
- Other duties as assigned.
Major Responsibilities:
- Process and post vendor invoices/receipts to purchase orders in OK Corral to insure that payments are received in a timely manner. Investigate and resolve any past-due vendor balances. Enter vendor invoices into internal accounting system including budget codes and descriptive information for expense transactions. Request PO increases/decreases as needed for invoice processing and to maintain proper encumbrance balances. Maintain perpetual source document files for vendor invoice submittals campus vendor invoices (CVIs) and travel vouchers.
- Reconcile the travel accounts to Banner and prepare spreadsheets for posting into internal accounting system. Create monthly reconciliation spreadsheet for internal accounting system to reconcile to monthly Banner activity reports. Reconcile monthly Banner activity to spreadsheet and identify any discrepancies for accountant to review. Maintain a monthly expense documentation file for motor pool facilities management utilities telecom university mailing and CVI’s for reconciliation to Banner. Assist accounting with monthly journal entry posting to internal accounting system. Verify that PO’s are closed and removed in Banner from open encumbrances in a timely manner including blanket PO’s at the end of each fiscal year. P-card pre-approver for all FPP cardholders excluding grants. Review transactions in the WORKS system for the proper description purpose and sub code and sign off on the transactions.
- Assist the accountant with A/R reconciliation annual budget preparation periodic reporting and special projects as assigned.
Qualifications:
High school degree/GED and two years of experience in accounting/bookkeeping. Post-secondary education may be substituted for years of required experience.
Required Skills, Proficiencies and Knowledge:
The ability to learn OSU policies and procedures governing vendor activity. Ability to work on multiple projects at the same time. Excellent oral and written communications skill. Ability to work independently and in teams. Demonstrated understanding and application of FPP’s organizational values: Service, Safety, Quality, Integrity, Excellence, Professionalism, Accuracy, Collaboration, Credibility, Innovativeness, Accountability. Highly organized, ability to set and maintain schedules, excellent writing skills, excellent communication skills, strategic thinking, attention to details, planner, time management, respectful, confident, empathy, action/solution-oriented, productive/results-oriented, continuous learner.
Compensation:
Compensation for this position will be based on the work experience, skills and abilities the selected candidate brings to the position. The current hiring range for Oklahoma State University is $14.50 - $22.00 per hour. Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, disability or protected veteran status. OSU is a VEVRAA Federal Contractor and desires priority referrals of protected veterans for its openings.
